OTLIENSIANS HOCKEY CLUB CONSTITUTION

1 The Name, Location, Objects and Type of Club

1.1 The name of the Club shall be Otliensians Hockey Club (OHC)

1.2 The club shall be affiliated to Old Otliensians Rugby Club

1.2 The Club shall be situated in the County of West Yorkshire.

1.3 The objects of the Club shall be;

1.3.1 To provide a safe, effective and child friendly environment in which to play and learn hockey.

1.3.2 The Club shall be a members club

2 Membership

2.1 Playing membership is open to all individuals aged 16 or over. Membership is subject to the completion of the club membership form, parental consent (for members under 18) and the payment of appropriate fees.

2.2 Membership fees will be charged as agreed at the Clubs Annual General Meeting and be due by the 1st November.

The following classes of membership will apply:

a) Full membership will be restricted to playing members of the club and will entitle such members to serve on the committee and to vote at general meetings

b) Junior membership will be restricted to all playing members under the age of 18 years at the beginning of the year for subscription purposes. They shall be entitled to attend but shall not be eligible to vote

c) Social members will be entitled to enjoy and participate in all social activities of the club. They shall be entitled to attend but shall not be eligible to vote at any general meetings of the club. They shall not be eligible to serve on the committee

d) Non playing membership will be restricted to ex playing members who will continue to pay reduced subscriptions and will be entitled to travel on the club tour

e) Travelling membership shall be for those people who live a long distance away and can only play for the club occasionally. They have the right to attend social activities of the club and shall be eligible to vote at any general meeting. They will not be eligible to serve on the committee, and will be entitled to travel on the club tour.

f) Late membership is for those members who join the club after Christmas. The membership rate charged will be pro rata as agreed by the committee. They will have the right to attend social activities, eligible to vote at any general meeting, although not eligible to serve on the committee

g) Only playing members over the age of 18, honorary life members and non- playing members shall be eligible to travel on the club tour.

h) 2.3 Any member who in the opinion of the Committee has rendered outstanding services to the club may be elected an Honorary Life Member, and will no longer need to pay future membership fees. They have the right to attend social activities of the club and shall be eligible to vote at any general meeting. They will be eligible to serve on the committee if elected, and will be entitled to travel on the club tour.

3 Committee and Officers

3.1 The affairs of the Club shall be managed by the Committee of OHC except for matters reserved for the club in Annual General Meeting.

3.2 OHC Committee shall consist of Chairman, Secretary, Treasurer, Fixture Secretary, and 3 other members who shall be elected by the Club at the Annual General Meeting.

3.3 A quorum of the committee shall be 5 Committee members present.

3.4 OHC Committee may appoint one or more additional officers of OHC Committee for such purposes as it may deem appropriate.

3.5 Any elected member of the committee, who shall miss two consecutive meetings without furnishing an explanation which can be considered satisfactory, shall therefore resign her seat. The Committee may immediately co-opt a member of the club to fill the vacancy until the next annual general meeting if they consider this necessary.

3.6 The Treasurer and/or the Secretary shall be the signatories for all payments made by the Club in respect of the current account but only one signature will be required for each and every payment made. The elected Chairman, Treasurer and/or Secretary of the Club shall be the signatories for all payments made by the Club in respect of the savings account; of which two of the named must counter sign each and every payment made.

3.7The Treasurer in consultation with OHC Committee shall be responsible for recording all financial income and expenditure of the Club and for presenting a summary of the accounts at each Annual General Meeting of the Club.

3.8 The committee shall aim to meet at least 6 times a year. All decisions are to be resolved on a majority vote.

4 Payments or Benefits

4.1 OHC Committee may sanction services to the club to support the day to day running costs; for example coaching, umpire fees and web site upkeep.

4.2 No payment over £30 shall be made without authorisation of the Committee.

4.3 All club cheque books shall require the signatories as outlined in clause 3.6 above..

5 General Meetings

5.1 An Annual General Meeting of the Club shall be held in the month of April / May every year. The election of officers, including Committee members for the ensuing year shall be at this meeting.

5.2 Notice of the time of the Annual General Meeting shall be given by circulating a notice to all members for a period of at least 14 days before the date of such a meeting. This will include minutes of the previous Annual General Meeting.

5.3 An Extraordinary General Meeting may be called at any time by OHC Committee or by five members making a written request to OHC Committee for such a meeting. Such applications shall state the nature of the business to be discussed at the meeting

5.4 Every member of the Club who is entitled to be present at a General Meeting (except junior and social members) may vote. Should there be equality on any voting issue the Chairman of the meeting shall have the casting vote.


6 Subscriptions & Match Fees

6.1 Subscription charges for the Club shall be agreed at the Annual General Meeting.

6.2 The payment of subscriptions is due in accordance with timelines laid down by the Committee.

6.2 It is the responsibility of the playing member to ensure that any outstanding match fees are paid.

7 Conduct of Members

7.1 OHC Committee may suspend the membership of any member whose conduct has been, in the opinion of OHC Committee, contrary to the interests of the Club.

7.2 Members will be required to sign a membership form which outlines the club's code of conduct in accordance with the timescales laid out by the Committee.

8 Changes to the Constitution of the Club

8.1 This Constitution may be altered, added to or revoked, in accordance with clubs and association law, by majority comprising two-thirds or more of the members present and entitled to vote at any General Meeting of the Club.

8.2 A copy of this Constitution shall be made available to all club members upon request.

9 Dissolution of the Club

9.1 If the Club shall pass in a General Meeting, by a majority comprising 75% or more of the members present and entitled to vote, a resolution of intention to dissolve the Club, OHC Committee shall take immediate steps to convert all of the assets of the Club into money.

9.2 The proceeds of the conversion shall be used by the Committee firstly to discharge all the debts and liabilities of the Club. The Committee for the time being shall then determine how any balance shall be utilised.

10 Indemnity

10.1 Each officer from time to time of the Club and each person who was or is from time to time a Member of the Committee or any Sub-Committee shall (to the extent that such person is not entitled to recover under any policy of insurance) be entitled to be indemnified out of any and all funds available to the Club, which may lawfully be so applied, against all costs, liens, charges, expenses and liabilities whatsoever incurred by such person in the execution and discharge of duties undertaken on behalf of the Club or in relation thereto, or incurred in good faith in the purported discharge of such duties, including any liability incurred in initiating, prosecuting or defending any proceedings, civil or criminal, which relate to anything done or omitted as an Officer or as a Member of the Committee or any Sub-Committee as the case may be.

We the undersigned, as elected officers of the Club, confirm the validity and accuracy of this constitution, with no changes;

Name:_________________________ Name:_________________________

Signature:______________________ Signature:______________________

Position:_______________________ Position:_______________________

Date:_______________ Date:_______________